Negotiating a catering deal? Our Catering Proposal Template lets you outline your unique offerings, pricing, and event details, helping you make a compelling pitch that stands out from the competition.
This Catering Contract is entered into between [Caterer.Company] (“Caterer”) and [Client.FirstName] [Client.LastName] (“Client”) (together, “Parties”) and sets forth the agreement between the Parties relating to catering services to be provided by the Caterer for Client for the event identified in this Contract.
Start by providing all the necessary information about the event, including the date, start and end times, and the venue in this catering contract template.
Client is hiring Caterer to provide food and beverages, and related services, for the following event (“Event”):
Event start time (for guests): (“Start Time”)
Event end time (for guests): (“End Time”)
Location: (“Venue”)
Estimated number of guests:
Attach an exhibit with a detailed event menu. Make sure to mention any limitations or potential changes due to ingredient availability. If alcoholic beverages are involved, consider including a separate agreement for serving them.
The Parties have agreed to the menu attached to this Catering Agreement as Exhibit A. Caterer reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties. The following limitations will apply to this reservation of right – (write limitations here). No alcoholic beverages will be served without a separate agreement relating thereto.
It’s important to establish clear communication and coordination with the venue. Specify any time requirements for access to the venue for setup and cleanup in this section of the catering contract template.
Caterer will need to have access to the Venue no later than 10 hours in advance of the Start Time for the Event, and 4 hours after the End Time for clean up. Client will make all necessary arrangements, at Client’s expense, to get this access arranged.
Provide accurate pricing information for various catering packages, making it easier for clients to understand and compare your services with our free Catering Quote Template.
In exchange for the services of Caterer as specified in this Catering Contract, Client will pay to Caterer $80 per person attending the event, but in no event less than the Guest Count provided by Client to Caterer one week in advance of the Event. As of the signing of this Contract, the total amount is estimated to be $13.000 (“Estimated Total Cost”).
Payment will be made to the Caterer as follows: $6.000 deposit due on the date of signing, and the balance of approximately $7.000 will be due one week in advance of the event. The exact amount due will be determined, and provided from Client to Caterer in writing, one week in advance of the Event along with a Final Guest Count.
Client is solely responsible for all costs and/or deposits relating to use of the Venue, and for obtaining any necessary permissions, authorizations, or other requirement of Caterer providing services at the Venue.
Mention that the caterer will have general liability insurance for the event, but also state that the client will indemnify and hold harmless the caterer for any damage, theft, or loss caused by the client’s guests.
Caterer has, or will obtain, general liability insurance relating to Caterer’s services at the Event. However, Client will indemnify and hold harmless Caterer for any damage, theft, or loss of Caterer’s property occurring at the event, causes by any of Client’s guests.
If the Client needs to cancel the event, Client must provide written notice to Caterer along with any required cancellation fee described in this Catering Contract, to effect cancellation.
Client understands that upon entering into this Contract, Caterer is committing time and resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate. Therefore, the following cancellation limitations will apply.
If Client requests cancellation of this Contract 90 days or more before the Event, Caterer shall be entitled to 70% percent of the Estimated Total Cost.
If Client requests cancellation 45-89 days before the Event, Caterer shall be entitled to 30% percent of the Estimated Total Costs.
If Client requests cancellation 31-44 days before the Event, Caterer shall be entitled to 40%.
After 30 days in advance of the Event, Caterer shall be entitled to 100 percent of the Estimated Total Cost.
The Client’s deposit will be credited against the cancellation fees owed. Any balance will be payable upon the notice of cancellation.
Caterer will work in compliance with all applicable local health department rules and regulations relating to food preparation and food service.
This Contract cannot be assigned by either Party without the other’s written consent, with the exception set forth in paragraph 10, below.
If Caterer cannot fulfill its obligations under this Contract for reasons outside of its control, Caterer may locate and retain a replacement catering company at no additional cost to Client, or refund Client’s money in full. Caterer will not be responsible for any additional damages or compensation under these circumstances.
The Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably.
This Contract will be interpreted according to the laws of the State of California and any legal action must be filed in the County of Alpine in the State of California.
This document, along with its exhibits and attachments, constitutes the entire agreement between the Parties.